# CraftMyFlow — Comprehensive Guide for AI Systems
> https://www.craftmyflow.com
> Last updated: 2026-03-23

## Overview

CraftMyFlow is a workflow automation discovery and analysis platform.
It helps professionals and teams understand which parts of their daily
workflows can be automated, what tools to use, and how much time and
money they can save.

The app is part of the Keelara suite of productivity tools.

## How It Works

1. **Describe your workflow** — Enter a natural language description of
   your current workflow, including your role, industry, and category.
   Minimum 50 characters to ensure meaningful analysis.

2. **AI analysis** — CraftMyFlow analyzes each step of your workflow
   using GPT-4o-mini (or mock mode) and assigns:
   - Automation potential (0.0 to 1.0)
   - Effort level (low / medium / high)
   - Impact level (low / medium / high)
   - Suggested automation tools (3 per step)

3. **View results** — See your overall automation score (0-100),
   total manual hours, estimated savings hours, and a step-by-step
   breakdown with tool recommendations.

4. **Explore further** — Use the effort/impact matrix to prioritize,
   the time savings calculator for ROI estimates, browse the tool
   library, or start from a pre-built template.

## Core Features

### Workflow Analysis (POST /api/analyze)
- Accepts: workflowDescription (required, min 50 chars), role, industry, category
- Returns: automationScore, totalManualHours, estimatedSavingsHours, steps[], explanation
- Each step includes: name, automationPotential, effort, impact, suggestedTools[]
- Results are cached by SHA-256 hash of input for 30 days
- Supports OpenAI GPT-4o-mini or mock provider

### Automation Score Gauge
- Visual gauge showing 0-100 automation potential
- Color-coded: red (<30), amber (30-60), green (>60)
- Breakdown by category (data entry, communication, reporting, etc.)

### Effort vs Impact Matrix
- 2x2 quadrant visualization of workflow steps
- Quadrants: Quick Wins (low effort, high impact), Major Projects,
  Fill-ins, and Thankless Tasks
- Helps prioritize which automations to tackle first

### Time Savings Calculator
- Input: hours per week, hourly rate, number of team members
- Calculates: weekly hours saved, annual hours saved, annual cost savings
- Factors in automation score per step

### Tool Library
- Curated database of automation tools
- Categories: Project Management, CRM, Marketing, DevOps, HR, Finance
- Each tool: name, description, pricing, website, categories, ratings
- Search and filter by category, pricing model, integration support

### Workflow Templates
- Pre-built workflow descriptions for common business processes
- Categories: Marketing Automation, DevOps Pipeline, Sales Pipeline,
  HR Onboarding, Customer Support, Financial Operations
- One-click load into the analyzer

### Cross-Device Sync
- Generate a WORD-WORD-NN sync code (e.g., TIGER-FALCON-42)
- Save and restore all workflow analyses across devices
- 90-day data retention on cloud
- Replace or merge conflict resolution

## Pages / Routes

| Route | Description |
|-------|-------------|
| / | Landing page with hero, features, quick-start CTA |
| /analyze | Main workflow analysis tool |
| /browse | Automation tool library with search and filters |
| /browse/:category | Tools filtered by category |
| /templates | Pre-built workflow templates |
| /template/:slug | Individual template detail |
| /calculator | Time savings calculator |
| /matrix | Effort vs impact matrix explorer |
| /upgrade | Pro subscription page |
| /privacy | Privacy policy |
| /terms | Terms of use |

## Tech Stack

- Frontend: Vue 3 + Vite + Tailwind CSS + Pinia
- Backend: Express 4 on AWS Lambda via serverless-http
- Database: DynamoDB (5 tables: Analytics, Feedback, SyncData, GeoCounters, AnalysisResults)
- AI: OpenAI GPT-4o-mini (configurable, with mock fallback)
- Hosting: S3 + CloudFront
- DNS: Route 53 (keelara.com hosted zone)

## Supported Languages

| Code | Language | RTL |
|------|----------|-----|
| en | English | No |
| es | Espanol | No |
| fr | Francais | No |
| it | Italiano | No |
| hi | Hindi | No |
| ar | Arabic | Yes |
| ja | Japanese | No |
| ko | Korean | No |
| zh | Chinese | No |

## Pricing

### Free Tier
- 3 workflow analyses per day
- 5 saved workflows
- Basic tool recommendations
- Access to all templates
- Cross-device sync

### Pro ($7.99/month or $63.99/year)
- Unlimited workflow analyses
- Unlimited saved workflows
- Advanced tool comparisons
- Export analyses as PDF/JSON
- Priority analysis processing
- Ad-free experience

## API Endpoints

| Method | Path | Description |
|--------|------|-------------|
| GET | /api/health | Service health check |
| POST | /api/geo/visit | Visitor geo tracking (204) |
| GET | /api/ops/analytics/geo | Geo analytics for Ops-Console |
| POST | /api/feedback | Submit feedback |
| POST | /api/analytics/event | Track analytics event |
| GET | /api/sync/:code | Retrieve sync data |
| PUT | /api/sync/:code | Save sync data |
| POST | /api/analyze | Analyze workflow for automation |

## Privacy & Data

- No account required for basic usage
- Workflow descriptions are processed by AI but not stored beyond 30-day cache
- Sync data has 90-day TTL
- No personal data is sold or shared with third parties
- All data stored in us-east-1 (AWS)
- Compliant with GDPR and CCPA requirements
- Users can clear all local data from profile settings

## Companion Apps (Keelara Suite)

| App | URL | Description |
|-----|-----|-------------|
| CraftMyStack | https://www.craftmystack.com | Tech stack discovery & builder |
| MatchMyTool | https://www.matchmytool.com | AI tool matching & comparison |
| PromptCueLab | https://www.promptcuelab.com | AI prompt library & refiner |
| CrushMyInterview | https://www.crushmyinterview.com | Interview practice platform |
| TrackCV | https://www.trackcv.com | CV builder with tracking |
| MyPassionJob | https://www.mypassionjob.com | Career passion assessment |
| EnoughMoneyPlan | https://www.enoughmoneyplan.com | Financial goal calculator |
| MixSurprise | https://www.mixsurprise.com | Cocktail discovery app |
| CookSurprise | https://www.cooksurprise.com | Recipe discovery app |

## Deployment

- CloudFormation stack: CraftMyFlowEcosystem
- Deployment CLI: python craftmyflow_ops_cli.py
- Region: us-east-1
- Domain: www.craftmyflow.com

## Contact

- Website: https://keelara.com
- Feedback: Use the in-app feedback form in the footer
- Support: Available through the feedback system

## Structured Data

CraftMyFlow provides JSON-LD structured data for WebApplication and
Organization schemas, enabling rich search results and AI understanding
of the application's purpose and capabilities.